Business Xchange: B2B integration software
Fully-managed B2B integration-as-a-service.
What is Business Xchange?
Actian Business Xchange is a fully-managed B2B integration service that enables trading partners to exchange electronic procurement and supply chain documents regardless of format or enterprise system. Business Xchange helps trading partners reduce costs, inefficiencies and friction in their electronic trading relationships.
Manage the entire B2B integration lifecycle with Business Xchange
From requirements gathering, onboarding, change management, mapping, translation, testing, go-live and the ongoing support and hygiene of your B2B integrations, Actian Business Xchange manages it all.
Design, connect, configure
You provide the requirements. We handle onboarding, configuration, and data management.
End-to-end onboarding
Requirements gathering through go-live, including testing, training, and hypercare.
Manage and maintain
Gain transaction visibility while we provide hands-on support and maintenance.
Features of Business Xchange
Universal connectivity
Connect with any trading partner electronically regardless of back office technology or trading format through one connection to Business Xchange.
Keep your IT costs low with no software to install and maintain.
Managed onboarding
An experienced onboarding team works with you through requirements gathering, mapping, translation, testing, and go-live. Customers report onboarding each trading partner up to 80% faster.
Easy management
Easily track and manage documents and partner relationships using a web-based portal.
Monitor account information, order status, invoice details and purchase history records 24/7 online through shared visibility with your trading partners.
Enterprise reliability
Fully managed, elastic, configurable and scalable cloud-based B2B integration platform to seamlessly connect you with your trading partners.
Flexibility
Use a web-based form, upload files, or integrate directly with your back-office system.
Standardize on your processes while easily complying with your trading partners’ requirements.
Transaction validation
Configurable workflows and validation rules flag errors before transactions reach the receiving party’s system, reducing rejections and shortening cycle times.
Customizable reports, data fields, and retention periods
Leverage out-of-the-box reports or build your own across one account or a family of accounts. Custom data fields make any value in your transaction files searchable and reportable. Set data retention to match your business rules.
Attachment service
Send/receive electronic support documents along with an electronic transaction.
Fully automate processes while maintaining traditional supporting documentation.
Payment and error visibility
See purchase orders, invoices, and payments in one searchable view, and analyze transactions that fail validation, including how long they have been failing and which errors are most common.
We are very excited about how Actian Business Xchange has streamlined our internal business processes. The very skilled oil and gas services team has smoothed out our onboarding process so much that we have been able to rapidly onboard several more trading partners, allowing us to receive payments faster and better optimize our cash flow.
Over the past several years, Microsoft has worked with Actian across many technologies and initiatives. We are excited to extend these opportunities as Actian builds on its culture of innovation by adopting powerful new technologies including the Windows Azure platform. We welcome Actian BXManager to the fast-growing array of Windows Azure platform-hosted solutions.
What some of our customers achieved
Use cases
Business Xchange helps both buyers and suppliers reduce inefficiencies and automate error-prone processes that improve the trading partnership.
Buyer Automation
- Speed up your AP automation process through electronic B2B document exchange.
- Reduce unnecessary costs within the AP process, including rework, validation, and error processing.
- Easily share information with your suppliers using a communication layer.
- Improve supplier relationships through better DPO alignment and hands-on support for your trading partners.
- Improve efficiencies and free up your AP and IT resources.
- Keep supplier payments on agreed terms, with fewer invoice errors and disputes holding them up.
- See each purchase order, invoice, and payment in one view, so you know what is owed and what has been paid.
- Cut the time and cost AP spends on rework and error handling.
- Add suppliers to electronic exchange without adding finance or IT headcount.
- Keep a complete, searchable record of every transaction for audit and review.
- Resolve fewer exceptions by hand, with errors flagged before they reach your AP system.
- Track each invoice from submission through payment.
- Keep supporting documents matched to their invoices.
- Give suppliers self-service access to order and invoice status.
- Search and report on any transaction value with custom data fields.
- Reduce the overall cost and need for internally housed and maintained B2B systems.
- Automate the integration, data transmission, and data validation parts of AP processes.
- Allocate IT resources to strategic initiatives rather than complex integration projects.
- Shorten the time from project start to go-live.
Supplier Automation
- Significantly reduce Days Sales Outstanding (DSO) by speeding up the orders to cash cycle and automating the invoice sending process.
- Improve Accounts Receivable (AR) processes, including rework, validation and error processing, using our 25 years of experience in AR automation.
- Improve the cash flow management with no late or rejected invoice surprises.
- Reduce the customer onboarding process by as much as 80%.
- Support faster payment by reducing the invoice errors and rejections that delay it.
- Know when each invoice is received and accepted, without chasing buyers.
- Reduce the cost of invoice rework and resubmission.
- Take on new customers’ invoicing requirements without new systems or added AR staff.
- Get new customers invoicing electronically sooner, with our team handling onboarding.
- Reduce invoice lag time.
- Meet the DSO targets set by the CFO.
- Increase productivity by improving process efficiencies.
- Reduce costs and improve payment time.
- Spend more time on strategic finance initiatives.
- Leverage Actian’s onboarding experts to implement and manage your B2B trading partner network.
- Enjoy gains in staff efficiency.
- Benefit from an increase in uptime reliability.
- Avoid complicated connection protocols or languages to implement and maintain.
B2B Modernization
- Replace a legacy VAN or in-house EDI system without disrupting trading partners
- Move through an ERP change without rebuilding partner integrations
- Bring an acquired company onto one connection without merging systems
- Stay supported through change management post go-live
- Focus staff on business processes, not formats
- Retire the B2B software and servers you maintain and support today.
- Keep trading partner connections running as your ERP and systems change.
- Work with an experienced onboarding team, with hands-on support through go-live and after.
- Free IT to work on strategic projects instead of integration upkeep.
- Reduce the effort and spend of maintaining aging B2B systems.
- Keep orders, invoices, and payments flowing while you move.
- See invoice and payment status in one view during and after the transition.
- Keep a complete record of every transaction, with retention set by your business rules.
- Keep suppliers trading without asking them to change how they connect.
- Bring new suppliers on without starting a new integration project.
- Track every transaction in the Business Xchange UI.
- Spot failed transactions and the most common errors early.
