The Role of Data Stewards in Data Governance

Data has evolved from a byproduct of business operations into a strategic asset — one that demands thoughtful oversight and intentional governance. As organizations increasingly rely on data to drive decisions, compliance, and innovation, the role of the data steward has taken on new urgency and importance.

Data stewards are responsible for managing the quality and accessibility of data within an organization. They play a critical role in ensuring that data governance policies are followed and that data is properly utilized across the organization. In this article, we will explore the role of data stewards, their responsibilities, and how platforms like the Actian Data Intelligence Platform can help streamline and optimize their efforts in managing data governance.

What is Data Stewardship?

Data stewardship refers to the practice of defining, managing, overseeing, and ensuring the quality of data and data assets within an organization. It is a fundamental aspect of data governance, which is a broader strategy for managing data across the organization in a way that ensures compliance, quality, security, and value. While data governance focuses on the overall structure, policies, and rules for managing data, data stewardship is the hands-on approach to ensuring that those policies are adhered to and that data is kept accurate, consistent, and reliable.

The Role and Responsibilities of Data Stewards

Data stewards are the custodians of an organization’s data. They are the bridge between technical teams and business users, ensuring that data meets the needs of the organization while adhering to governance and regulatory standards.

Below are some of the key responsibilities of data stewards within a data governance framework.

1. Data Quality Management

Data stewards ensure data quality across the organization. They ensure data is accurate, consistent, complete, and up to date. They are tasked with establishing data quality standards and monitoring data to ensure that it meets these criteria. Data stewards are also responsible for identifying and addressing data quality issues, such as duplicates, missing data, or inconsistencies.

2. Data Classification and Categorization

Data stewards are responsible for organizing and classifying data—applying metadata, managing access controls, and ensuring sensitive information is properly handled—to make data accessible, understandable, and secure for stakeholders.

3. Data Governance Compliance

Data stewards ensure that the organization follows data governance policies and procedures. They monitor and enforce compliance with data governance standards and regulatory requirements such as GDPR, CCPA, and HIPAA.

4. Data Access and Usage Monitoring

Data stewards define and enforce data access policies, ensuring that only authorized personnel can access sensitive or restricted data. They also monitor for violations of governance policy.

5. Data Lifecycle Management

Data stewards oversee the entire data lifecycle, from creation and storage to deletion and archiving.

6. Collaboration With Data Governance Stakeholders

Data stewards work closely with stakeholders in the data governance ecosystem, including data owners, data engineers, business analysts, and IT teams. They ensure that data governance practices are aligned with business goals. Data stewards are responsible for bridging the gap between technical and business teams, ensuring that the data is aligned with both technical requirements and business objectives.

7. Reporting and Documentation

Data stewards are responsible for documenting data governance policies, standards, and procedures. This documentation is essential for audits, regulatory compliance, and internal training.

Actian Data Intelligence Platform Makes Data Stewardship Easier

Data stewards play a crucial role in the success of an organization’s data governance framework. They are responsible for managing data quality, ensuring compliance, monitoring data access, and maintaining data integrity. By leveraging the Actian Data Intelligence Platform, data stewards can streamline their responsibilities and more effectively govern data across the organization.

With the platform’s centralized data catalog, automated data quality monitoring, data lineage tracking, and compliance tools, data stewards are empowered to maintain high-quality data, ensure regulatory compliance, and foster collaboration between stakeholders.

Request a personalized demo of the Actian Data Intelligence Platform today.

About Actian Corporation

Actian makes data easy. Our data platform simplifies how people connect, manage, and analyze data across cloud, hybrid, and on-premises environments. With decades of experience in data management and analytics, Actian delivers high-performance solutions that empower businesses to make data-driven decisions. Actian is recognized by leading analysts and has received industry awards for performance and innovation. Our teams share proven use cases at conferences (e.g., Strata Data) and contribute to open-source projects. On the Actian blog, we cover topics ranging from real-time data ingestion to AI-driven analytics.