Data Governance

HIPAA Data Governance: What You Need to Know

Actian Corporation

April 23, 2025

Safeguarding patient data is more critical than ever as most patient data is now digitized. The Health Insurance Portability and Accountability Act (HIPAA) provides a comprehensive framework for protecting the privacy and security of health information.

However, compliance with HIPAA is not just about following a set of rules; it’s about implementing robust healthcare data governance strategies to ensure that health information is managed, protected, and used responsibly.

In this article, we’ll look at the types of organizations that are expected to comply with HIPAA regulations, the different ways HIPAA can be violated, the consequences for violating HIPAA, and the steps an organization can take to successfully implement HIPAA data governance.

Who Needs to Follow HIPAA Guidelines?

HIPAA guidelines apply to a wide range of individuals, organizations, and businesses that handle Protected Health Information (PHI) in the United States. The following entities and individuals are required to follow HIPAA guidelines:

Covered entities: Organizations or individuals who directly handle PHI are subject to HIPAA regulations, including healthcare providers, health insurance companies, health maintenance organizations, employer health plans, and healthcare clearinghouses.
Business associates: Third-party vendors or contractors that work with covered entities and have access to PHI to perform services on their behalf are also subject to HIPAA regulations. These include data storage providers, IT and security vendors, billing and coding companies, and legal and accounting firms.
Healthcare workers and employees: All employees, contractors, or anyone working for a covered entity or business associate who has access to PHI must adhere to HIPAA regulations. This includes doctors and nurses, administrative staff, medical researchers, and support staff.
Individuals handling health information: Any individual who works with or has access to health data, even if not directly involved in providing healthcare, must follow HIPAA rules to protect patient information. This can include employees in various industries like law firms, insurance companies that handle medical information, and health technology.
State and local governments: Government agencies that manage or use PHI in healthcare-related programs like Medicaid, public health services, etc., also need to comply with HIPAA regulations to protect health data.
Healthcare apps and tech companies: As healthcare data is increasingly digitized, technology companies that develop or provide healthcare apps, patient portals, and telemedicine platforms may also be required to comply with HIPAA if they process or store PHI.

What are HIPAA Violations?

HIPAA violations occur when an individual or organization fails to comply with the provisions set out by the Health Insurance Portability and Accountability Act (HIPAA). These violations can range from accidental breaches to intentional misconduct, and they typically involve the unauthorized access, disclosure, or mishandling of PHI. Violations can occur in various forms, whether due to negligence, poor security practices, or malicious intent.

Types of HIPAA violations include:

Unauthorized access to PHI.
Failure to implement safeguards.
Improper disposal of PHI.
Failure to report data breaches.
Unauthorized disclosure of PHI.
Lack of Business Associate Agreements (BAAs).
Failure to implement proper access controls.

What are the HIPAA Violation Penalties?

Violating HIPAA can result in serious consequences, including civil and criminal penalties, civil lawsuits, and reputation damage.

Civil Penalties

The U.S. Department of Health and Human Services (HHS) may impose fines for violations. These penalties can range from $100 to $50,000 per violation, depending on the severity of the breach and whether the violation was due to willful neglect.

The total penalty can be as high as $1.5 million per year for violations of the same provision.

Criminal Penalties

For more severe violations, such as knowingly acquiring or disclosing PHI without authorization, criminal penalties can be imposed, including fines and imprisonment:

Up to $50,000 and up to 1 year in prison for offenses committed without malicious intent or for personal gain.
Up to $100,000 and up to 5 years in prison for offenses committed under false pretenses.
Up to $250,000 and up to 10 years in prison for offenses committed with the intent to sell or distribute PHI.

Civil Lawsuits

In some cases, patients whose PHI has been improperly disclosed may file civil lawsuits against the violator.

Reputation Damage

A HIPAA violation can cause significant damage to an organization’s reputation. Public disclosure of a breach can lead to a loss of trust among patients and clients, resulting in a decline in business.

How to Implement HIPAA Data Governance

For a business or organization to Implement HIPAA data governance, it needs to create and enforce policies, procedures, and controls to ensure the protection, security, and privacy of Protected Health Information (PHI). Effective data governance helps safeguard sensitive health data, reduce the risk of data breaches, and ensure the organization meets legal and regulatory obligations.

Here’s a step-by-step approach to implementing HIPAA data governance:

1. Establish a Data Governance Framework

A solid framework is essential for defining how PHI will be managed, protected, and shared within the organization. The data governance framework should be aligned with HIPAA’s key principles: confidentiality, integrity, and availability of PHI. Organizations should define data ownership, designate data stewards, and develop data governance policies.

2. Conduct a Data Inventory

Before implementing data governance practices, it’s necessary to understand the types of PHI an organization handles, where it’s stored, how it’s used, and who has access to it. Map out where PHI resides and who has access to it, and perform a risk assessment to identify vulnerabilities in the current system that could compromise PHI security.

3. Implement Access Control Mechanisms

HIPAA requires that only authorized individuals can access PHI. Proper access controls are critical to data governance. Implement a system that grants access to PHI based on job roles and use multi-factor authentication and secure password policies to strengthen access controls. It’s also a good idea to make sure that employees and contractors only have access to the minimum amount of PHI necessary to perform their job duties.

4. Establish Data Protection and Security Measures

Implement data security practices to protect PHI from unauthorized access, alteration, or destruction. It’s possible to do this by using encryption to protect PHI both in transit (such over the internet or through email) and at rest, when stored on servers or devices. Ensure that all critical PHI is regularly backed up and that there is a disaster recovery plan in place in case of system failures, natural disasters, or cyber-attacks.

Implement firewalls, anti-malware software, and intrusion detection systems to detect and prevent unauthorized access attempts.

5. Monitor and Audit Access to PHI

Regular monitoring and auditing are essential to track access to PHI, identify potential breaches, and ensure compliance with HIPAA requirements. Maintain detailed audit trails that track who accessed PHI, what actions they performed, and when it occurred. This can help identify potential security threats or non-compliant behavior.

Organizations should perform regular audits of system activity to detect any unauthorized access or misuse of PHI. These audits should be part of an ongoing compliance program and use tools that provide real-time monitoring of systems and alerts for suspicious activities involving PHI.

6. Ensure Proper Data Retention and Disposal

HIPAA requires that PHI be retained for a certain period, and that it be securely disposed of when no longer needed. Failure to properly manage data retention and disposal can result in violations.

Develop and enforce policies specifying how long different types of PHI should be retained. Retain records according to HIPAA’s minimum necessary retention periods or as required by law. When PHI is no longer needed, ensure it is securely deleted. This can involve securely wiping electronic devices or shredding physical records.

7. Conduct Regular Staff Training and Awareness

Employees must understand the importance of HIPAA compliance and their role in protecting PHI. Provide initial and ongoing training to all employees, contractors, and business associates about HIPAA’s privacy and security requirements. Training should cover access control, data handling, and breach response protocols.

Foster a culture of security and privacy within the organization by regularly reminding staff of their responsibility to safeguard PHI and encouraging them to report potential security incidents.

8. Develop a Breach Response Plan

A breach response plan ensures that if PHI is compromised, the organization can respond quickly and in accordance with HIPAA’s notification requirements.

Implement systems to detect and report breaches immediately. This includes monitoring for signs of unauthorized access or data loss. In the event of a breach, HIPAA requires covered entities to notify affected individuals, the Department of HHS, and in some cases, the media. Make sure the plan includes these requirements and timelines for notification (within 60 days of discovery of a breach).

Designate an incident response team to handle breaches and mitigate potential damage. This team should be trained and ready to respond to any potential violation of PHI security.

9. Create Business Associate Agreements (BAAs)

If an organization works with third-party vendors or contractors (business associates) who have access to PHI, it should ensure that there is a Business Associate Agreement (BAA) in place.

The BAA should outline how the business associate will handle PHI and their responsibilities for maintaining security and compliance with HIPAA standards. Ensure that all existing BAAs are up-to-date and in compliance with HIPAA, especially if business associates change their practices or security measures.

10. Continuous Improvement and Compliance Monitoring

HIPAA compliance is an ongoing process, so it’s important to continuously review and improve data governance practices. Regularly conduct internal audits and assessments to evaluate the effectiveness of the organization’s data governance policies and identify any potential gaps.

HIPAA regulations can evolve, so it’s crucial to stay informed about any changes to HIPAA standards and incorporate them into the data governance strategy. Consider using third-party auditors or penetration testers to assess the data governance program and identify vulnerabilities that may need to be addressed.

Implementing HIPAA data governance is a comprehensive process that requires a clear framework, access controls, data protection measures, training, and continuous monitoring. By following best practices and staying proactive about compliance, businesses and organizations can effectively protect PHI, mitigate risks, and ensure they meet HIPAA’s stringent privacy and security requirements.

Partner With Actian for Data Discovery and Governance Needs

Actian provides advanced solutions for data discovery, governance, and lineage tracking. With powerful automation and integration capabilities, Actian’s platform helps businesses maintain accurate data lineage, ensure compliance, and optimize data management. By partnering with Actian, organizations can gain better control over their data assets and drive informed decision-making.

About Actian Corporation

Actian empowers enterprises to confidently manage and govern data at scale. Actian data intelligence solutions help streamline complex data environments and accelerate the delivery of AI-ready data. Designed to be flexible, Actian solutions integrate seamlessly and perform reliably across on-premises, cloud, and hybrid environments. Learn more about Actian, the data division of HCLSoftware, at actian.com.

Data Governance

The Crucial Role of Technology in Ensuring BCBS 239 Compliance

Kasey Nolan

April 22, 2025

If you’re just joining us, start with Part 1: An Introduction to BCBS 239, then continue with Part 2: Overcoming Challenges in BCBS 239 Implementation.

Typically, in the wake of financial crises, regulatory standards significantly tightened, imposing stringent demands for greater transparency and efficiency in bank risk management practices. The Basel Committee on Banking Supervision’s standard 239 (BCBS 239) specifically targets the critical areas of risk data aggregation and risk reporting. This standard underscores the need for robust governance and advanced technological frameworks to manage and report risk accurately. Let’s explore how technology is not merely an aid but a central pillar in achieving compliance with rigorous regulations.

The Problem: Integrating Data and Ensuring Accuracy

BCBS 239 presents a formidable challenge, prompting some banks to thoroughly overhaul their risk data aggregation and reporting processes. Traditionally, financial institutions have grappled with data being siloed across disparate, often incompatible systems. This fragmentation can lead to inconsistent data sets, obscuring a unified view of risk profiles, particularly under stress conditions.

The reliance on manual data handling processes compounds these issues, being not only time-consuming but also fraught with potential for errors. Consequently, achieving the high standards of accuracy and timeliness demanded by BCBS 239 becomes a significant challenge.

The Solution: Data Accessibility, Governance, and Trust

Addressing the demands of BCBS 239 requires banks to embrace technology, particularly through the use of metadata management platforms. These platforms are instrumental in transforming the landscape of risk data aggregation and reporting by providing a comprehensive solution that enhances data accessibility, integrity, and governance. Here’s a closer look at how they meet the core requirements of BCBS 239:

Centralized Data Governance: Metadata management platforms facilitate centralized visualization of data assets, ensuring that all data elements are accurately defined and maintained consistently across the organization. This uniform data governance is vital for compliance because it eliminates discrepancies and significantly enhances data integrity by ensuring that everyone within the institution adheres to the same data standards.
Enhanced Data Quality and Lineage: These metadata management platforms are equipped with tools that bolster the quality and traceability of data. By meticulously tracking the origin, movement, and modifications of data, banks can guarantee that the information utilized for risk reporting is precise and can be traced back to its source. This traceability is crucial for meeting the transparency requirements of BCBS 239.

The Benefits: Having Confidence in Compliance

Implementing metadata management platforms streamlines the compliance process, markedly reducing the complexities and resource demands typically associated with adherence to BCBS 239. These platforms significantly bolster risk management capabilities by enhancing the accuracy and accessibility of data, thereby providing banks with a more detailed and comprehensive view of their risk profiles.

This improved data landscape facilitates more informed and confident decision-making throughout the organization. Moreover, the increased consistency, timeliness, and accuracy in reporting not only ensure regulatory compliance but also substantially mitigate the risk of penalties arising from non-conformance.

What it All Boils Down To

As the financial industry continues to navigate the post-crisis regulatory environment, the role of technology in ensuring compliance with standards like BCBS 239 has become indispensable. Banks that proactively adopt advanced metadata management technologies will find themselves better equipped to meet these challenges, ensuring they not only comply with current regulations but are also poised to adapt to future demands in an ever-evolving regulatory landscape.

Actian for BCBS239

To learn how the Actian Data Intelligence Platform can transform a bank’s approach to BCBS 239 compliance and see firsthand Actian’s advanced metadata management capabilities, try an interactive product tour today!

About Kasey Nolan

Kasey Nolan is Solutions Product Marketing Manager at Actian, aligning sales and marketing in IaaS and edge compute technologies. With a decade of experience bridging cloud services and enterprise needs, Kasey drives messaging around core use cases and solutions. She has authored solution briefs and contributed to events focused on cloud transformation. Her Actian blog posts explore how to map customer challenges to product offerings, highlighting real-world deployments. Read her articles for guidance on matching technology to business goals.

Data Governance

How to Ensure GDPR Compliance Using Data Governance

Actian Corporation

April 21, 2025

The General Data Protection Regulation (GDPR) is one of the most significant pieces of legislation impacting data protection and privacy in the European Union (EU). It came into effect on May 25, 2018, and established strict guidelines on how personal data should be collected, processed, stored, and shared. For organizations that handle personal data, GDPR compliance is not just a legal obligation, but also an essential part of maintaining trust with customers, partners, and stakeholders.

To ensure compliance with GDPR and promote responsible data management, organizations must embed data governance best practices into their operations. Data governance involves creating policies, standards, and procedures for handling data assets, ensuring that data is accurate, accessible, secure, and used appropriately. Below, we will explore key data governance best practices under the GDPR law.

1. Identify and Classify the Data

Begin by identifying and mapping all personal data within the organization. This includes understanding where the data comes from and how it’s processed, stored, and shared. Next, categorize the data based on sensitivity and its purpose to ensure proper handling and protection.

2. Minimize the Data

Only collect data that is necessary for the specific purpose for which it is being processed. Avoid collecting excessive data that isn’t required. Then, ensure that personal data is only used for the purposes it was collected and not repurposed without the individual’s consent.

3. Establish Access Control and Security

Implement role-based access controls (RBAC) so that only authorized personnel can access personal data. Organizations should also encrypt sensitive personal data at rest (such as on a hard drive) and in transit (such as online or through email) to protect it from unauthorized access. Where possible, companies should anonymize or pseudonymize data to reduce the risk of exposure in case of a data breach.

4. Build Privacy in From the Beginning

Ensure that privacy is built into business processes, systems, and operations from the outset. Implement default privacy settings that maximize data protection, such as default data sharing settings set to the most restrictive level.

5. Manage Data Subject Rights

Establish procedures to handle data subject rights – such as the right to access, correct, erase, or restrict processing of their data – within the timeframes mandated by GDPR. Provide clear instructions to data subjects on how to exercise their rights, ensuring ease of access and transparency.

6. Enforce Data Retention and Deletion Policies

Create and enforce clear data retention policies that specify how long personal data will be retained. Personal data should only be kept as long as necessary to fulfill the purpose for which it was collected. Additionally, implement a process for securely deleting data that is no longer needed, in accordance with retention policies. This includes ensuring that data is securely erased from all systems, backups, and storage devices.

7. Manage Vendors and Third Parties

Ensure that any third parties who process personal data on behalf of the organization (data processors) comply with GDPR by signing Data Processing Agreements (DPAs). These agreements should clearly outline roles, responsibilities, and data protection obligations. Regularly assess and audit third-party vendors to ensure they are maintaining the required level of data protection.

8. Develop a Data Breach Response Plan

Develop and maintain a robust data breach response plan that complies with GDPR’s 72-hour breach notification requirement. The plan should include immediate actions, internal notifications, and notifications to affected individuals and relevant authorities. Investigate any potential breaches thoroughly and document the findings. This includes tracking the impact and the corrective actions taken to mitigate the issue.

9. Document All Data Processing Activities

Maintain comprehensive records of data processing activities. Document what data is processed, why it’s processed, the legal basis for processing, and how long the data will be retained. Ensure that the organization’s data governance practices are well-documented to demonstrate compliance with GDPR during audits. This includes maintaining policies, training records, consent logs, and data processing agreements.

10. Conduct Data Protection Impact Assessments (DPIAs)

For high-risk data processing activities, such as large-scale processing of sensitive data, conduct Data Protection Impact Assessments (DPIAs) to identify and mitigate potential risks to the data subject’s privacy. Implement measures to mitigate identified risks, such as pseudonymization, encryption, or restricting access to the data.

11. Provide GDPR Training

Provide ongoing GDPR training for employees to ensure they understand their roles and responsibilities in protecting personal data. This should include the principles of data privacy, data subject rights, and the handling of sensitive data. Foster a culture of privacy within the organization by continuously raising awareness about GDPR compliance and data protection best practices.

12. Appoint a Data Protection Officer (DPO)

If required, appoint a Data Protection Officer (DPO) to oversee the organization’s data protection activities. The DPO will be responsible for ensuring GDPR compliance and acting as a point of contact for data subjects and regulatory authorities. The DPO should operate independently and have the authority to raise privacy concerns directly to top management.

13. Ensure Compliance With Data Transfers Outside the EU

If personal data is transferred outside the EU, ensure compliance with GDPR’s requirements for international data transfers. This may involve using Standard Contractual Clauses (SCCs), Binding Corporate Rules (BCRs), or ensuring that the destination country has an adequate level of data protection.

14. Audit Processes and Continue to Improve

Regularly audit data governance processes to ensure compliance with GDPR. These audits should assess data processing activities, security measures, access controls, and handling of data subject rights. Continuously monitor and update data governance practices to address new risks, changes in business processes, or updates to data protection laws.

By implementing these best practices, organizations can create a robust data governance framework that ensures compliance with GDPR, mitigates risks, and fosters trust with customers and stakeholders.

GDPR Compliance is Crucial to Data Governance Practices

GDPR compliance is integral to modern data governance practices, and implementing these best practices can help organizations safeguard personal data, foster trust, and avoid costly penalties. By creating a solid data governance framework, embedding data protection principles into every aspect of the organization, and maintaining ongoing compliance efforts, the organization will not only meet legal obligations but also gain a competitive advantage.

Get Data Governance Assistance From Actian

Actian has an all-in-one data intelligence platform that provides advanced governance solutions. It can help organizations ensure compliance with regulations like GDPR, manage data assets, and effectively leverage information for better decision making. Try a tour of the platform today to get a better idea of how Actian can help businesses thrive amidst regulatory restrictions and increasing amounts of data to manage.

About Actian Corporation

Data Governance

A Guide to Data Quality Assurance

Actian Corporation

April 17, 2025

Summary

This blog defines data quality assurance (DQA), explains why it’s essential for decision-making and compliance, and outlines practical steps to ensure accurate, consistent, and reliable data across the enterprise.

DQA is a continuous process of monitoring, validating, and improving data using key quality dimensions like accuracy, completeness, and consistency.
Best practices include governance frameworks, validation rules, profiling and cleansing tools, employee training, and ongoing quality monitoring.
Actian’s Data Intelligence Platform supports DQA by enabling teams to detect issues early, manage metadata, and maintain trust in business-critical data.

The importance of high-quality data cannot be overstated. Data is the foundation for decision-making, analytics, machine learning models, and operational processes. However, the usefulness of data is heavily dependent on its quality. This is where data quality assurance (DQA) can help by ensuring that the data used by organizations is accurate, consistent, and reliable.

What is Data Quality Assurance (DQA)?

Data quality assurance is the process of monitoring, evaluating, and improving data quality to ensure that it meets predefined standards and is suitable for its intended purposes. It involves various techniques, methodologies, and tools that ensure the data used within an organization is both accurate and consistent, ultimately leading to better decision-making, improved efficiency, and more reliable insights.

DQA is not just about identifying and correcting errors in data, but also about preventing these errors from occurring in the first place. It’s a continuous process that requires proactive planning, monitoring, and evaluation at every stage of the data lifecycle.

Key Elements of Data Quality

Data quality can be assessed through several key dimensions. These include:

Accuracy: Ensuring that the data is correct and free from errors. Accuracy is crucial for making informed decisions and conducting reliable analyses.
Consistency: Data should be consistent across different systems, databases, and applications. Inconsistencies can arise when data is entered or updated in multiple places, leading to discrepancies.
Completeness: Data should be comprehensive and not missing critical information. Incomplete data can lead to skewed analysis and missed opportunities.
Timeliness: Data should be up-to-date and available when needed. Outdated data may lead to decisions based on old or irrelevant information.
Validity: Data must conform to predefined standards, formats, and rules. Invalid data can result in inaccurate analyses or even system failures.
Uniqueness: Ensuring there are no duplicate records or redundant entries that could impact the quality of the data set.
Relevance: Data should be pertinent to the specific objectives and context in which it is being used. Irrelevant data can clutter systems and make it harder to extract valuable insights.

Importance of Data Quality Assurance

Ensuring data quality is essential for several reasons. Let’s take a look at a few of them.

Improved Decision-Making

High-quality data enables organizations to make well-informed decisions. Whether it’s in business strategy, financial forecasting, or operational efficiency, decisions based on accurate, timely, and relevant data are more likely to succeed.

Operational Efficiency

Poor data quality can lead to inefficiencies, redundancies, and increased operational costs. For example, DQA can identify and rectify errors early, preventing them from cascading into larger operational issues. This reduces costs associated with correcting mistakes, such as billing errors or customer refunds, and avoids inefficiencies caused by poor data quality.

Regulatory Compliance

Many industries, such as healthcare and finance, must adhere to strict regulatory requirements regarding data accuracy and integrity. DQA helps organizations maintain compliance and avoid costly penalties.

Customer Trust

In an era where customer data is a critical asset, maintaining high data quality is key to building trust. If an organization continuously provides correct and timely information, customers are more likely to rely on and engage with the brand.

Enhanced Analytics and Reporting

Data quality directly impacts the effectiveness of data analysis and reporting. Clean, consistent, and accurate data ensures that reports and business intelligence tools provide reliable insights to drive positive outcomes.

Best Practices for Data Quality Assurance

To ensure effective data quality assurance, organizations should implement the following best practices:

Establish Clear Data Governance

Create a comprehensive data governance framework that outlines standards, policies, and procedures for managing data across the organization. This ensures that everyone follows the same guidelines and can maintain data quality throughout its lifecycle.

Implement Data Validation Rules

Use validation techniques at the point of data entry to ensure that only high-quality data enters the system. For example, use constraints, drop-down lists, and format checks to prevent invalid or incomplete data from being recorded. Additionally, data quality solutions can be added to the data pipeline to isolate invalid data for further remediation.

Regular Data Audits

Conduct regular data audits to identify discrepancies, errors, and inconsistencies in your data. Automated tools can help to track changes and monitor data quality in real time.

Use Data Profiling and Cleansing Tools

Data profiling tools help organizations to assess the quality of data in terms of structure, patterns, and completeness. Once data issues are identified, data cleansing tools can remove duplicates, correct errors, and standardize data for consistency.

Implement Training and Awareness

Ensure that all employees who handle data are trained in best practices for data entry and management. This includes understanding the importance of accurate data and how to spot potential issues.

Monitor Data Quality Continuously

Data quality is not a one-time effort. Continuous monitoring of data quality helps to identify emerging issues and resolve them before they can have a significant impact on the organization.

Collaborate Across Departments

DQA is not just an IT or data team responsibility. Data quality should be a cross-departmental effort. Engaging teams from operations, finance, marketing, and other departments ensures that data quality needs are met across the organization.

Ensure Data Accuracy With Actian’s Data Intelligence Platform

Data quality assurance is essential for organizations to ensure their data is accurate, consistent, and reliable. By implementing best practices, utilizing the right tools, and establishing a robust data governance framework.

Organization can ensure that their data is accurate by partnering with Actian. Our data intelligence platform helps organizations make better business decisions by enabling data users to quickly detect and act on a dataset’s quality to uncover its trustworthiness before an issue arises. Benefit from advanced metadata management to simplify search, exploration, governance, and compliance – all in one unified platform.

About Actian Corporation

Data Governance

Overcoming Challenges in BCBS 239 Implementation

Kasey Nolan

April 15, 2025

If you missed the first part of this series, check out An Introduction to BCBS 239.

Implementing and ensuring compliance with BCBS 239 principles can pose significant challenges, particularly regarding the integration of data across complex global operations and legacy systems. These include:

Technological Infrastructure: Modernizing legacy systems to handle advanced data aggregation and reporting
Cultural Shifts: Building a risk-aware culture that integrates data governance into daily operations
Skill Gaps: Developing expertise in managing and interpreting complex data systems
Data Silos: Integrating data from diverse sources within the bank to create a unified and comprehensive view

To overcome these challenges, many banks turn to technological solutions that automate and facilitate the governance and management of data. Tools that enhance data governance, provide clear data lineage, and support risk data aggregation are essential for compliance. These technologies not only help in adhering to BCBS 239 but also improve the overall efficiency and reliability of risk management practices.

Banks can support implementation and adherence by taking these actions:

Establish Robust Data Governance Frameworks

A comprehensive data governance framework is essential for ensuring that data across the organization is accurate, consistent, and accessible. This framework should define clear data ownership and accountability, establish data quality standards, and set procedures for data usage and maintenance. Platforms that facilitate strong data governance help institutions embed these practices into their operations, ensuring ongoing compliance and data integrity.

Automate Data Lineage Tracking

Automated data lineage tools are crucial for tracing data from its origin through its lifecycle, providing transparency and accountability. This capability allows banks to quickly identify the sources of their data, understand how it’s processed and transformed, and ensure its accuracy and completeness. Automation in data lineage not only supports compliance efforts, but also reduces the manual effort required, increasing efficiency and reducing the risk of errors.

Embrace Data Integration and Quality

Integrating data from various sources and ensuring its quality are pivotal for effective risk reporting. Solutions that offer robust integration capabilities and support data quality management can help banks consolidate their data into a unified view, crucial for accurate and comprehensive risk assessment. These tools help in cleansing, de-duplicating, and harmonizing data, which are key steps in preparing data for compliance-related reporting and analysis.

Foster a Culture of Compliance and Continuous Improvement

Lastly, fostering a culture that values compliance and continuous improvement is vital. This involves providing training and developing programs to enhance staff understanding and capabilities regarding risk data management and compliance. Tools that support ongoing monitoring and auditing of data practices help reinforce this culture, ensuring that compliance becomes an integral part of the organizational ethos.

Move From Challenge to Opportunity

Successfully implementing BCBS 239 principles is not just a regulatory necessity—it’s a strategic opportunity for banks to strengthen their approach to risk management. By investing in modern data governance frameworks, automating lineage tracking, integrating data across departments, and fostering a culture of compliance, financial institutions can transform a regulatory challenge into a competitive advantage.

The right combination of technology, talent, and culture not only ensures adherence to BCBS 239 but also builds a more agile, transparent, and resilient organization that’s better equipped to succeed in today’s complex financial landscape. Find out how Actian’s Data Intelligence Platform can help by taking a product tour or demo.

About Kasey Nolan

Data Management

Understanding Enterprise Data Catalogs

Actian Corporation

April 11, 2025

As companies collect vast amounts of data from diverse sources, managing, maintaining, and using that data effectively can quickly become overwhelming. This is where an enterprise data catalog comes into play.

An enterprise data catalog is a comprehensive inventory of an organization’s data assets. It provides a centralized, organized repository where data can be easily located, understood, and accessed by various stakeholders, including data scientists, analysts, engineers, and decision-makers. This article explores the importance of an enterprise data catalog, how it enhances data accessibility and usability, and how the Actian Data Intelligence Platform supports organizations in managing their data more efficiently.

What is an Enterprise Data Catalog?

An enterprise data catalog is a metadata management tool that organizes, indexes, and makes accessible all the data assets within an organization. Essentially, it serves as a comprehensive map of the data landscape of a company. It collects metadata about data sources, such as databases, data lakes, cloud storage, and data warehouses, and organizes this information in a structured, easily navigable manner.

At the heart of an enterprise data catalog is metadata, the information that describes data. Metadata includes not just the technical details (such as data type, structure, and location), but also business metadata (such as data owners, usage, and definitions). By centralizing this metadata, a data catalog allows users to gain deeper insights into the data and how it can be applied to solve business problems.

An enterprise data catalog often includes the following features:

Data Discovery: It scans all data sources and automatically discovers new data assets.
Data Compliance: It manages personal data at scale to reduce risk and help companies adhere to regulations.
Business Glossary: It enables a consistent language among all data consumers in an organization.
Metadata Management: It provides rich metadata that helps users understand the context, meaning, and relationships of the data.
Data Lineage: It tracks the flow and transformations of data from its source to its final destination, ensuring transparency and traceability.
Data Quality: It synchronizes with an organization’s data quality tools, allowing for easy access to data quality metrics from as early as the discovery phase.
Data Governance: It includes features that help enforce policies, data privacy regulations, and access controls.
Data Marketplace: It provides a centralized hub, allowing data teams to annotate, tag, and share insights, fostering collaboration across the organization.
Data Stewardship: It uses automated documentation capabilities to assist data stewards as they manage an organization’s data flow.
Search and Query Functionality: Users can easily search for data based on specific criteria or use advanced filtering options to find the most relevant data.

Why is an Enterprise Data Catalog Important?

The importance of an enterprise data catalog cannot be overstated. Here are some of the critical reasons why organizations should prioritize implementing a data catalog.

1. Improved Data Accessibility and Usability

Data often resides in silos across an organization. Different teams may use different systems and technologies, including varying databases and datasets, making it difficult to access and utilize the data effectively. An enterprise data catalog centralizes the metadata from all data sources, making it easier for users to find and access the data they need. Whether it’s a data scientist trying to discover the most relevant dataset for an analysis or a business user looking for historical sales data, the catalog ensures that the information is available and easily discoverable.

2. Enhanced Collaboration and Knowledge Sharing

In many organizations, teams work in isolation, with limited visibility into the work being done by other departments. A data catalog helps break down these silos by providing a shared platform for collaboration. It allows teams to annotate data with useful context, descriptions, and insights. This fosters knowledge sharing and reduces the duplication of efforts across the organization, saving time and money.

3. Simplified Data Governance and Compliance

As regulations like GDPR, HIPAA, and CCPA continue to shape the data privacy landscape, businesses are under pressure to ensure their data is managed properly. An enterprise data catalog is crucial for data governance. It helps organizations keep track of who owns the data, who has access to it, and how it is being used.

4. Higher Data Quality and Integrity

Maintaining high data quality is essential for making reliable business decisions. A well-organized data catalog provides transparency into the data’s lineage, helping organizations understand where data comes from and how it’s transformed over time. This is crucial for ensuring data integrity. By being able to trace the data’s journey, users can identify potential errors, inconsistencies, or gaps in the data, and address them proactively.

5. Faster Decision-Making

In fast-paced business environments, decision-makers need to have timely access to accurate data so they can pivot when needed. By centralizing and organizing the data, a catalog makes it easier to find the right information quickly. With proper metadata and data lineage, users can have confidence that the data they are using is reliable, helping them make better decisions more quickly.

6. Data Growth in Tandem With Organizational Growth

As organizations grow, so does their data. A well-implemented enterprise data catalog scales with the company’s expanding data ecosystem. It supports various data sources and formats, whether on-premises or in the cloud, ensuring that the catalog remains relevant and effective as the data landscape evolves.

How Actian Helps Organizations Manage Their Data

Actian Data Intelligence Platform helps organizations manage, organize, and access their data more efficiently. Powered by knowledge graphs and offering a user-friendly interface, it addresses many of the challenges organizations face with data discovery, collaboration, governance, and quality. Here’s how Actian helps businesses centralize and streamline their data management processes.

1. Centralized Data Discovery

Their data catalog automatically discovers and catalogs an organization’s data assets, making it easier for users to find relevant datasets across a variety of systems and platforms. Whether data resides in a cloud environment, a data warehouse, or a legacy system, the Actian Data Intelligence Platform creates a single, unified view of all that information, ensuring that users can easily access the data they need without wasting time searching through various systems.

2. Metadata Management and Enrichment

Actian goes beyond basic metadata management by allowing users to enrich metadata with business context. It enables users to add descriptions, tags, and annotations to datasets, improving their understandability. With this rich metadata, users gain deeper insights into the data, making it easier to decide how to apply it to business needs. Their metadata management also ensures that the data catalog stays up to date with changes in the organization’s data assets. By allowing users to organize all data in a knowledge graph, Actian makes it easier to search and find the data needed for any specific task.

3. Data Lineage Tracking

One of Actian’s standout features is its robust data lineage tracking. By providing a visual representation of data movement and transformation across the data pipeline through an easy-to-use lineage graph, Actian helps users trace data from its origin to its destination. This visibility into the data lifecycle not only helps maintain data integrity but also supports compliance and governance efforts by making it clear how sensitive data is handled and who has access to it.

4. Data Governance and Compliance Features

Actian empowers organizations to implement strong data governance practices. With its customizable data access controls and permissions, organizations can ensure that only authorized users have access to specific datasets. Actian’s catalog also syncs with an organization’s data quality solutions and reporting features, helping businesses maintain high data quality and comply with regulatory requirements.

5. Collaborative Platform

Actian promotes collaboration across teams by enabling users to share data insights, feedback, and best practices within the catalog. Data stewards, analysts, and business users can collaborate by tagging datasets, writing descriptions, and creating data documentation. This fosters a culture of knowledge sharing and ensures that data is being used consistently and correctly across the organization.

6. Scalability and Flexibility

Actian’s platform is designed to scale with an organization’s growing data needs. It supports various deployment models, including cloud and on-premises, and integrates seamlessly with existing data systems and workflows. As a result, businesses can easily expand their data ecosystem without worrying about the limitations of their data catalog.

Take a Tour Today

When there’s an overabundance of data, an organization’s success relies on proper data stewardship. Managing and accessing data efficiently is crucial for organizations to stay competitive. An enterprise data catalog helps businesses centralize, organize, and access their data in a way that improves data quality, governance, collaboration, and decision-making. Actian offers an advanced, scalable solution that streamlines data management, ensuring that businesses can extract maximum value from their data assets.

By investing in an enterprise data catalog, organizations are not only gaining a powerful tool to manage their data more effectively but are also positioning themselves to leverage data-driven insights to achieve better outcomes, faster. Get a personalized look at how it can work for your business today.

About Actian Corporation

Data Governance

Data Mesh vs. Data Fabric: Which One Should I Choose?

Nick Johnson

April 8, 2025

Centralized or Decentralized Data Governance?

Should you centralize your data management for better control or decentralize it for more agility? The answer might not be as straightforward as it seems.

Data fabric and data mesh offer two distinct approaches to managing and sharing data within an enterprise. They are often discussed in opposition to one another: data fabric emphasizes centralized data access, governance, and security, while data mesh promotes a more democratized and decentralized model.

Both approaches aim to address common data challenges, including:

Ensuring that the right data reaches the right people at the right time to maximize productivity.
Guaranteeing data accuracy, consistency, and completeness.
Protecting sensitive data from unauthorized access.

Neither model is a perfect solution for most organizations, as each has its strengths and limitations. However, a large opportunity exists to combine elements of both approaches to create a governance model that best suits the needs of your business.

What is Data Fabric?

Data fabric is a unified semantic layer that integrates disparate data sources and applications. It enables reusable data pipelines, data lakehouse storage, and metadata management. This approach improves interoperability, streamlines data access, and centralizes security and compliance.

However, overreliance on a single architecture paradigm may lead to costly dependencies, increased complexity, and scalability challenges that prevent innovation. The “data platform” construct is a practical example of the data fabric concept, but when applied rigidly, it can create bottlenecks that can be difficult to overcome.

What is Data Mesh?

Data mesh is a decentralized data architecture and operating model that enables domain-specific teams to assume ownership of their data and treat it as a product. By fostering a federated governance model, data mesh adheres to enterprise-wide policy standards while empowering teams to make autonomous decisions. This model cultivates a culture of accountability, ensuring data quality at the source.

However, aligning diverse governance standards across multiple domains can lead to inconsistencies in data definitions and security risks if not managed cohesively. The proper execution of a data mesh strategy requires a strong governance framework to maintain interoperability across teams.

Lessons From the Era of “Big Data”

Historically, large enterprises leaned toward data fabric as cloud providers like Microsoft, Amazon, Google, Snowflake, and Databricks promoted centralized big data analytics. The cloud data warehouse became the designated “single source of truth,” intended to standardize and govern vast amounts of structured, semi-structured, and unstructured data.

However, as data volumes exploded, data teams struggled to maintain clarity and consistency. Many teams ended up without access to well-governed data, resorting to unmanaged spreadsheets or relying on IT departments, creating further delays and complexity. The promise of big data analytics transformed into a flood of messy, unmanageable data.

Is a Hybrid Approach the Future?

To address the challenges of big data, organizations are increasingly considering a hybrid approach combining data fabric and data mesh principles. According to Gartner’s 2024 Evolution of Data Management Survey, 22% of organizations have implemented data fabric, 26% have adopted data mesh, and 13% already utilize both.¹ The number of organizations that adopt a hybrid approach is expected to grow over the next few years.

A hybrid approach leverages the complementary strengths of both data fabric and data mesh. Gartner predicts: “By 2028, 80% of autonomous data products supporting ‘AI-Ready data’ use cases will emerge from a fabric and mesh complementary architecture.”² Here, data fabric acts as the foundational data management infrastructure, while data mesh provides the delivery framework for high-quality data products.

Why a Hybrid Approach Matters

A hybrid model ensures strong data stewardship by unifying data design and governance (data fabric) while maintaining agility and domain-specific context (data mesh). This approach transforms central data teams from gatekeepers to mediators who support domain-specific teams in maintaining data quality and consistency. Centralized governance establishes enterprise-wide standards, while federated autonomy ensures domain expertise shapes data usage effectively.

Cross-functional collaboration remains essential in a hybrid data architecture. Organizations must balance centralized governance principles with domain-specific insights to ensure data products remain discoverable, trusted, and easy to access.

Choosing the Right Approach

Your organization’s choice of data governance strategy should reflect factors such as company size, diversity and complexity of data sources, departmental structure, and regulatory requirements.

Many growing companies succeed by implementing centralized governance first, then expanding principles to domain-specific areas. However, some large, complex enterprises may need to collaborate initially with domain teams to establish governance standards effectively, given existing data volumes and complexity.

Ultimately, the hybrid approach is the desired end state, offering the flexibility and control necessary to harness your data and operate at peak performance.

¹ 2024 Gartner Evolution of Data Management Survey, Gartner, 2024
² How Data Leaders can Settle the Data Fabric and Mesh Debate, Gartner, 2025

About Nick Johnson

Nick Johnson is a Senior Product Marketing Manager at Actian, driving the go-to-market success for HCL Informix and Actian Zen. With a career dedicated to shaping compelling messages and strategies for databases, Nick brings a wealth of experience from his impactful work at leading technology companies, including Neo4j, Microsoft, and SAS.

Data Governance

The Power of Data Catalogs: 5 Use Cases for Modern Enterprises

Dee Radh

April 7, 2025

the power of data catalogs blog image with blue squares

Successful businesses have embraced a fundamental truth—data is one of their most valuable assets. Yet how that data should be managed, shared, and optimized remains an ongoing challenge.

That’s because in many organizations, fast-growing datasets are scattered across multiple systems and business units, stored in different formats, and governed by various policies. As a result, companies struggle with effective data discovery, governance, and transparency, leading to inefficiencies, compliance risks, and lost business opportunities.

One proven approach to solve this problem is to implement a data catalog. By providing a centralized repository of metadata, a data catalog enables organizations to quickly and effectively manage, search, and understand their data products. Serving as more than an inventory of data assets, a data catalog supports data governance, enables data democratization, and fosters collaboration across teams.

How is a Data Catalog Like a Library?

To understand how a data catalog works, think of it like a library for books. Both serve as organized repositories that make information easy to find, understand, and use. For example, a library helps readers quickly locate books they want based on topic, author, or genre. Similarly, a data catalog helps users discover datasets based on metadata, business terms, or usage history.

In libraries, readers can use a catalog system to search for books by title, keyword, or other criteria. A data catalog lets users search for data products also by using keywords, descriptions, or other information.

Books typically offer a summary, author information, and publication details. Likewise, datasets have metadata such as source, owner, format, and data lineage. Another similarity is helping to find the right product. In libraries, librarians help visitors find the books or publications they need. With a data catalog, data stewards or data owners ensure data products are properly documented and accessible.

Both librarians and data stewards can help people find the right information—even if the requestor doesn’t know the asset they want. In both cases, the end goal is not just storage, but accessibility and usability, ensuring that users can quickly find what they need and use the information effectively.

5 Essential Use Cases That Benefit From a Data Catalog

A modern data catalog offers a fast, intuitive way to find and access data products. These five essential use cases show how organizations benefit from one.

Simplifying and Accelerating Data Discovery

One challenge that data professionals face is accessing the right data when they need it. Legacy approaches typically require data users to ask IT or data engineers to find, retrieve, and validate the data products. Another hurdle is that these processes are sometimes manual, which further slows productivity, creates bottlenecks, and limits an organization’s ability to be truly data driven.

How a data catalog solves this problem. A data catalog allows business users, analysts, and other data consumers to quickly discover, understand, and manage datasets on their own. This enables faster decision-making without requiring a specialized skill set.

A searchable and intuitive interface allows users to locate the data assets they need in seconds. A data catalog categorizes data products, provides descriptions, and enables business-friendly tagging and annotations to improve accessibility. Users can search for data based on keywords, business terms, or specific attributes. They can also view metadata, including data definitions, ownership, and quality scores.

Strengthening Data Governance and Regulatory Compliance

Many organizations must comply with stringent regulations such as GDPR, HIPAA, and CCPA. These require tracking how data is collected, processed, and shared. Ensuring compliance becomes increasingly difficult as data ecosystems grow more complex. Without a data catalog, ensuring compliance is a complicated and time-consuming process.

How a data catalog solves this problem. A data catalog acts as a compliance hub to maintain comprehensive metadata, lineage tracking, and access controls. Organizations can monitor data lineage to see where it originates and how it’s transformed over its lifecycle. The catalog can also help define and enforce governance policies, ensuring sensitive data is properly classified and managed.

In addition, automated compliance reporting using pre-built documentation and audit trails helps ensure adherence to regulations. With visibility into data usage and governance, organizations can proactively manage risks and meet regulatory mandates.

Improving Data Integration and Collaboration Across Teams

Siloed data is a persistent challenge in organizations, regardless of industry. Business units and even individuals often manage their own datasets, without making them sharable across the enterprise. This leads to outdated, untrustworthy, and incomplete datasets.

How a data catalog solves this problem. A data catalog bridges these silos. It centralizes and connects all enterprise metadata, creating a single source of truth. With a unified view of enterprise data, businesses can break down silos and promote cross-functional collaboration, leading to more accurate reporting, streamlined operations, and stronger data-driven strategies.

Teams and business units across the organization can use the data catalog to share data assets, support best practices, and standardize business definitions. By standardizing definitions and establishing a common business vocabulary, the data catalog ensures that teams working across marketing, finance, and operations, for example, are using a consistent business vocabulary.

Boosting Data Quality and Trust for Better Decision-Making

Poor data quality leads to unreliable insights and misguided business decisions. Issues such as missing values, duplicate records, and outdated information create significant operational inefficiencies.

How a data catalog solves this problem. A data catalog helps organizations enhance data trustworthiness by surfacing quality indicators, tagging outdated or incomplete records, and flagging inconsistencies. Automated workflows can enforce data validation rules, ensuring that only accurate, trustworthy, and up-to-date data products are available.

Plus, data catalogs automate data profiling to detect errors and inconsistencies, while version control and historical tracking ensure business units are using the most current data products. By giving organizations greater transparency into data accuracy, lineage, and freshness, a data catalog increases confidence in data products.

Accelerating Data Onboarding and Training for New Employees

New employees who need to use data often face a learning curve to understand an organization’s data ecosystem. Without clear documentation, finding out where data resides, how it’s structured, and who owns it can be challenging.

How a data catalog solves this problem. A data catalog built on a knowledge graph architecture takes ease of use to a new level. It streamlines onboarding by providing a well-documented, searchable repository of data assets, including definitions, business rules, and access policies. This introduces new employees to an organization’s data products and reduces dependency on IT teams to support data discovery.

Discover Data Assets in Seconds—or Faster

A data catalog is more than just a management tool—it’s a strategic enabler that transforms the way businesses find, access, and optimize data assets. From enhancing data discovery to automatically updating metadata from all sources, a modern data catalog delivers ongoing value.

Take an immersive tour of the Actian Data Intelligence Platform to see firsthand how a data catalog, enterprise data marketplace, knowledge graph, and other capabilities come together in a unified solution. See how easy it can be to quickly discover data and AI assets, establish trust in your data, and democratize data access with confidence.

About Dee Radh

As Senior Director of Product Marketing, Dee Radh heads product marketing for Actian. Prior to that, she held senior PMM roles at Talend and Formstack. Dee has spent 100% of her career bringing technology products to market. Her expertise lies in developing strategic narratives and differentiated positioning for GTM effectiveness. In addition to a post-graduate diploma from the University of Toronto, Dee has obtained certifications from Pragmatic Institute, Product Marketing Alliance, and Reforge. Dee is based out of Toronto, Canada.

AI & ML

Compliance Automation, Explained

Actian Corporation

April 6, 2025

fundamental truths of generative ai blog

Businesses today are required to comply with a variety of regulatory standards aimed at ensuring data security, privacy, and ethical business practices. Laws like the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and Health Insurance Portability and Accountability Act (HIPAA) demand that organizations not only protect sensitive data but also demonstrate compliance through regular audits, reports, and assessments.

However, keeping up with these regulations can be complex, time-consuming, and error-prone. Enter compliance automation, a game-changing solution that leverages technology to streamline and simplify the compliance process. In this article, we’ll explore what compliance automation is, how it works, and why it’s becoming an essential tool for organizations seeking to meet regulatory requirements efficiently.

What is Compliance Automation?

Compliance automation refers to using technology, typically software and artificial intelligence (AI), to streamline and automate processes related to regulatory compliance. Automating routine tasks, monitoring, reporting, and auditing activities helps organizations adhere to industry regulations, standards, and legal requirements more efficiently and accurately.

The goal of compliance automation is to reduce the time, effort, and potential for human error involved in maintaining compliance while also ensuring that the organization can quickly adapt to changing regulations and meet deadlines without missing critical requirements.

How Does Automated Compliance Work?

Automated compliance uses various tools and processes to ensure organizations consistently meet legal, industry, and security standards without manual intervention. Here’s a breakdown of how automated compliance works:

Data Monitoring and Management: Automated tools can track data across systems and ensure it aligns with privacy and security regulations. This includes data collection, storage, processing, and sharing practices.
Real-Time Monitoring: Automated systems continuously monitor activities and identify compliance risks as they occur. This helps detect anomalies or violations in real-time, preventing potential issues from escalating.
Regulatory Reporting: Automated systems can generate and submit reports to regulators or internal stakeholders, ensuring compliance documentation is accurate and up to date without the need for manual input.
Risk Management: Compliance automation tools assess and manage risks associated with data breaches, privacy violations, or non-compliance. They can identify vulnerabilities and suggest corrective actions to address those risks.
Policy Enforcement: Automated compliance solutions ensure an organization’s internal policies align with regulatory standards. They can enforce access controls, encryption, and other privacy practices.
Audit Trails and Logs: Compliance automation systems maintain detailed records of all activities related to data use and compliance, including data access, modifications, and processes. These audit trails are essential for internal and external audits.
Handling Data Subject Requests (DSRs): In the case of regulations like GDPR and CCPA, automation tools can process data subject requests such as data access, deletion, or modification automatically, improving response times and accuracy.

Advantages of Compliance Automation

Compliance automation offers a wide range of benefits for organizations, making the complex and time-consuming task of adhering to regulatory requirements more efficient, accurate, and manageable. Here are the key benefits of adopting compliance automation:

Increased Efficiency: Automating repetitive tasks such as reporting, monitoring, and auditing significantly reduces the manual effort required to ensure compliance.
Reduced Human Error: Automation reduces the chances of mistakes, especially in critical areas like data entry, risk assessment, and reporting.
Cost Savings: With fewer manual processes and reduced reliance on human labor for compliance-related tasks, organizations can save time and money.
Better Risk Management: Automation allows for proactive risk detection and management, helping organizations identify and mitigate potential compliance violations before they escalate into serious issues.
Scalability: Automated compliance systems can easily scale to handle increased data volumes and evolving regulatory requirements as a business grows.
Improved Transparency and Accountability: Automated systems provide a transparent record of all compliance activities, making it easier to demonstrate adherence to regulations and respond to audits or investigations.

How AI Can Help Simplify Compliance

AI can significantly simplify and enhance the compliance process for organizations by automating tasks, improving accuracy, and providing proactive monitoring. AI-powered tools are transforming how businesses approach regulatory requirements like GDPR, CCPA, and HIPAA, enabling them to meet complex compliance standards efficiently. Here’s how AI can simplify compliance:

Automated Data Classification and Mapping

One of the first steps toward regulatory compliance is to ensure that all personal data is correctly identified, classified, and mapped within an organization. AI-powered tools can automate the process of scanning data sources across an organization’s infrastructure, identifying sensitive personal information, and classifying it according to specific regulations (e.g., health data under HIPAA or consumer data under CCPA).

For example, AI can categorize data into sensitive and non-sensitive categories, determine its location, and map it across various systems to track who has access to it. This automated classification can reduce the time spent manually sorting through vast amounts of data and improve the accuracy of data inventory management.

Real-Time Monitoring and Risk Assessment

Continuous monitoring is essential to ensure that organizations comply with regulations at all times. AI can help by constantly monitoring data access, usage, and storage to detect potential violations or suspicious activities. For example, AI systems can be set up to track data breaches, unauthorized access, and anomalous behaviors that could indicate non-compliance with GDPR’s data protection rules or HIPAA’s confidentiality standards.

Moreover, AI-driven risk assessment tools can analyze patterns and predict potential compliance risks. By proactively identifying areas of concern, AI helps organizations take corrective actions before issues escalate into violations that could lead to penalties.

Automating Compliance Reporting

Compliance reporting can be an arduous task, especially when dealing with large volumes of data. AI can simplify this process by automatically generating detailed reports that align with the requirements of GDPR, CCPA, or HIPAA. For example:

GDPR requires organizations to provide a record of processing activities (RoPA). AI tools can automatically track all data processing activities, providing a reliable and up-to-date record.
CCPA requires businesses to offer transparency into how consumer data is collected and used. AI can automatically generate these reports on request, detailing consumer data, processing purposes, and data-sharing practices.
HIPAA mandates frequent risk assessments and audit logs. AI can track access to protected health information (PHI) and generate reports for internal and external audits.

These AI-generated reports are not only accurate but also customizable and generated in real-time, helping businesses meet tight deadlines for regulatory filings or requests from data subjects.

Facilitating Data Subject Rights Requests (DSRs)

Regulations like GDPR and CCPA grant individuals specific rights over their personal data, including the right to access, delete, or correct data. AI-powered systems can automate the handling of Data Subject Rights Requests (DSRs). For example, AI can:

Identify which data needs to be deleted or corrected upon request.
Automatically process and fulfill data access requests by locating the data across various systems.
Enable organizations to manage consent management and update records whenever consent is withdrawn.

This automation reduces the risk of non-compliance when responding to DSRs and ensures timely fulfillment of consumer requests, which is a critical aspect of maintaining GDPR and CCPA compliance.

Ensuring Data Security and Privacy by Design

One of the key principles of GDPR and HIPAA is “Privacy by Design,” which requires organizations to integrate privacy and security measures into their operations from the outset. AI can play a central role by automatically detecting vulnerabilities and ensuring that security controls are in place, especially when handling sensitive data.

AI-driven systems can identify potential weaknesses in data storage, encryption, access controls, and data sharing mechanisms. Additionally, AI can monitor encryption protocols, access logs, and data sharing activities, ensuring that sensitive data is always protected in accordance with HIPAA and GDPR requirements.

Employee Training and Awareness

Compliance is not just about tools and technology; it’s also about educating employees on regulatory requirements and best practices. AI-powered learning management systems (LMS) can deliver personalized compliance training programs that adapt to individual employees’ roles and the latest regulations.

AI can track employee progress, assess knowledge gaps, and provide targeted learning resources. This ensures that employees are always up to date with compliance protocols and helps minimize the risk of human error that could lead to violations.

Audit and Internal Investigations

AI can also assist in the audit and internal investigation processes by automatically flagging suspicious activities or policy violations. It can analyze vast logs, transactions, and communication datasets to identify non-compliance or risky behavior patterns. With AI-driven analytics, organizations can generate detailed audit trails and conduct investigations much faster, ensuring regulatory compliance is maintained.

Streamline Data Governance With Actian’s Platform

The complexity of modern data privacy regulations like GDPR, CCPA, and HIPAA can overwhelm many organizations. However, AI offers powerful tools to simplify and streamline compliance efforts. By automating data classification, monitoring, reporting, and risk assessments, AI helps organizations manage their compliance obligations more efficiently and accurately. In an ever-evolving regulatory landscape, adopting AI not only reduces the risk of non-compliance but also enhances data protection, operational efficiency, and trust with customers and regulators alike.

Streamline data governance and ensure regulatory adherence by partnering with Actian and taking advantage of the platform. This data intelligence platform helps businesses maintain accurate data lineage, ensure compliance, and optimize data management. Companies and organizations can leverage Actian’s expertise to enhance their data lineage strategy and achieve greater transparency, compliance, and efficiency.

About Actian Corporation

Data Management

How to Automatically Map Metadata Across Complex Ecosystems

Actian Corporation

April 5, 2025

Organizations manage vast amounts of information daily across multiple systems, databases, and platforms. As data ecosystems grow in complexity, ensuring consistency, accuracy, and accessibility becomes increasingly challenging. This is where metadata management plays a crucial role. Effective metadata management enables organizations to track, organize, and govern data efficiently.

One of the most critical aspects of metadata management is metadata mapping, which ensures that data definitions, structures, and relationships remain aligned across various sources. Traditionally, mapping metadata required manual effort, making it labor-intensive and prone to errors. However, automation has transformed this process, allowing organizations to seamlessly map metadata across complex ecosystems.

In this article, we’ll explore how to automatically map metadata across large-scale enterprise environments, the benefits of automation, key challenges, and best practices to ensure accuracy and efficiency.

Understanding Metadata Management and Mapping

Metadata mapping is a part of an overarching metadata management program. As such, it’s important to understand the difference between the two concepts.

What is Metadata Management?

Metadata management refers to the administration of metadata, which includes defining, cataloging, and governing metadata across an organization. Metadata provides contextual information about data, such as its source, format, ownership, and relationships with other data assets.

Effective metadata management supports data governance, enhances discoverability, and ensures compliance with industry regulations.

What is Metadata Mapping?

Metadata mapping is the process of aligning metadata fields across different systems to ensure consistency and interoperability. It enables seamless data integration, transformation, and migration by defining relationships between different metadata elements.

For example, an organization may need to map customer data from a CRM system to a data warehouse while ensuring that attributes such as “Customer ID” and “Client Identifier” are correctly linked.

Challenges of Metadata Mapping in Complex Ecosystems

Managing metadata across a single database or application is relatively straightforward, but modern organizations operate within complex ecosystems that include:

Multiple databases (SQL, NoSQL, data warehouses, cloud storage).
Diverse applications (ERP, CRM, HR systems, BI tools).
Hybrid and multi-cloud environments.
Unstructured and structured data sources.

Some key challenges of metadata mapping in such environments are listed below.

1. Data Silos

Different business units often use disparate systems, leading to isolated metadata that lacks standardization. Known as data silos, these isolated environments make it difficult to transfer or use data across multiple sections of an organization.

2. Heterogeneous Data Formats

Metadata can exist in various formats (XML, JSON, CSV, relational databases, etc.), making it difficult to map fields accurately. Ideally, a company’s metadata management systems would account for these different formats.

3. Evolving Data Structures

Metadata definitions change over time due to system upgrades, business needs, or regulatory updates. Keeping mappings up to date is a consistent need that requires continuous monitoring.

4. Scalability Issues

Manually mapping metadata across thousands of data assets is time-consuming and more prone to error. Organizations can scale more easily and save time and money by automating the metadata mapping process.

5. Lack of Metadata Lineage

Understanding the origin and transformations of metadata is essential for compliance and data integrity. Without clear lineage tracking, errors can propagate across systems, and the source of these errors can be difficult to trace.

Automating Metadata Mapping: How it Works

Automated metadata mapping addresses these challenges by streamlining the process using machine learning (ML), artificial intelligence (AI), and metadata management platforms. Here’s how automation enhances metadata mapping.

Metadata Discovery and Classification

Automated tools scan various data sources to extract and classify metadata based on predefined rules. AI-powered engines can identify data types, formats, and structures automatically.

Schema Matching and Alignment

AI and machine learning algorithms compare metadata structures from different systems and suggest mappings based on similarities in data fields, patterns, and relationships.

Standardization

Automated tools enforce metadata governance policies to ensure that data elements conform to organizational standards, reducing inconsistencies.

Lineage and Traceability

Automation enables real-time tracking of metadata changes, providing a complete history of transformations, updates, and dependencies. This ensures transparency and compliance. It also makes error correction easier, as organizations can trace the source of any changes to the metadata.

Self-Learning and Continuous Improvement

AI-driven metadata management systems can learn from historical mappings, improving accuracy over time by recognizing common patterns and user-defined corrections.

Integration With Data Catalogs

Modern metadata mapping tools integrate with data catalogs, allowing users to search and retrieve metadata information efficiently. This enhances data discoverability and usability across the organization.

Benefits of Automating Metadata Mapping

Implementing automated metadata mapping provides organizations with several advantages.

1. Enhanced Accuracy and Consistency

Automation reduces human errors, ensuring that metadata mappings remain consistent across multiple systems.

2. Increased Efficiency and Scalability

Organizations can process and align metadata at scale without relying on manual intervention. This is crucial for large enterprises managing extensive data ecosystems.

3. Improved Compliance and Governance

With real-time metadata lineage tracking, organizations can meet regulatory requirements, such as GDPR, HIPAA, and CCPA, by maintaining accurate metadata records.

4. Faster Data Integration and Migration

Automated mapping simplifies data integration efforts, accelerating ETL (Extract, Transform, Load) processes and system migrations. ETL metadata mapping is important because it adjusts the metadata of incoming datasets to be consistent when performing the ETL process.

5. Cost Savings

Reducing manual efforts and preventing metadata inconsistencies helps organizations save time and resources, leading to lower operational costs.

6. ODS Mapping

An Operational Data Store (ODS) is a centralized repository that integrates data from multiple transactional systems to provide a consolidated, real-time view for operational reporting and analysis. ODS metadata mapping helps ensure data consistency, accuracy, and usability across the ecosystem.

Best Practices for Implementing Automated Metadata Mapping

To successfully implement automated metadata mapping, organizations should follow these best practices:

1. Define Metadata Governance Policies

Establish clear metadata standards, naming conventions, and governance policies to maintain consistency. This makes it easier to move data from one location to another or quickly find a data asset when needed.

2. Leverage AI and Machine Learning

Choose metadata management tools that utilize AI and ML to automate discovery, classification, and mapping processes. Actian’s platform offers robust metadata management tools, allowing organizations’ data teams to spend more time extracting value from assets and less time mapping.

3. Utilize a Centralized Metadata Repository

Store metadata in a centralized repository to ensure accessibility, visibility, and control across the organization. For example, organizations might choose to store data in a data warehouse or data lake.

4. Implement Metadata Lineage Tracking

Ensure that automated tools provide detailed lineage tracking to maintain audit trails and compliance records. This is especially important if the organization deals with sensitive or highly regulated information like credit card transactions.

5. Integrate with Existing Data Management Platforms

Choose solutions that seamlessly integrate with data catalogs, data lakes, and business intelligence tools to maximize efficiency.

6. Conduct Regular Metadata Audits

Automate metadata quality checks to identify and resolve inconsistencies before they impact business operations. Companies may also want to schedule manual audits of metadata and data assets at least once per year.

7. Enable User Collaboration and Feedback

Encourage data stewards and business users to review and refine automated mappings to improve accuracy.

Automate Metadata Mapping to Extract the Most Value Out of Data

Automating metadata mapping is essential for organizations operating within complex, data-intensive ecosystems. By leveraging AI-powered metadata management tools, businesses can ensure accuracy, efficiency, and compliance while reducing manual workload.

As data environments continue to evolve, investing in automated metadata mapping solutions will provide long-term benefits. These solutions enable organizations to maximize data value, streamline operations, and maintain a strong data governance framework.

Schedule a tour of the Actian Data Intelligence Platform to learn how Actian’s tool can help organize, map, and enhance crucial data assets.

About Actian Corporation

Awards

Actian Awarded Metadata Management Solution of the Year

Actian Corporation

April 3, 2025

Summary

Actian’s Data Intelligence Platform has been recognized as the 2025 Metadata Management Solution of the Year by Data Breakthrough, highlighting its advanced automation, lineage tracking, and enterprise-wide metadata visibility.

Award-winning innovation in metadata management — The platform earned the 2025 Data Breakthrough “Metadata Management Solution of the Year” for its automated metadata extraction, smart documentation, and lineage capabilities.
Automated metadata discovery & unified metadata repository — The platform continuously gathers metadata via advanced scanners and connectors, creating a context-rich, always-updated inventory to accelerate data discovery and governance.
Enhanced transparency, compliance & efficiency — Active metadata management delivers visibility into data provenance, governance enforcement, and business glossary alignment—empowering both technical and business users.

Actian is Awarded for Metadata Management

Actian was recently honored with a prestigious Data Breakthrough Award from Data Breakthrough. The Data Breakthrough Award program recognizes the most innovative companies and technologies that are transforming the data landscape.

Award-winners like Actian are honored for making a real-world impact with technology. This year, Actian received the 2025 Data Breakthrough “Metadata Management Solution of the Year” award for our data intelligence platform. The platform offers an active metadata management solution to power your data and analytics use cases. It collects, inventories, and shares metadata throughout the organization and across all your data sources.

What is Metadata Management and Why Does it Matter?

Metadata management is all about organizing and taking control of your data to make sure it’s governed, searchable, and used effectively across your organization. Essentially, it’s “data about data,” and the goal is to make everything you need to know about your data, such as lineage and dates, easy to find, trust, and use. It solves the common challenge of data teams not being able to quickly and efficiently find the data assets they need for their use cases.

By capturing, classifying, and securing metadata, businesses can unlock the full potential of their data assets, leading to better insights, smarter decisions, and improved operational efficiency. Proper metadata management helps ensure that your data is reliable, compliant, and accessible, which is key for any data-driven organization.

When it comes to metadata management, it’s all about the details. The process includes automating the discovery of data, standardizing metadata formats, and applying governance rules to keep everything in check. Using metadata catalogs and management tools helps you maintain consistency, enforce security, and ensure your data aligns with the needs of different departments and systems.

From descriptive and structural metadata to operational and administrative types, each plays a crucial role in organizing, classifying, and democratizing access to data. This careful management is what allows organizations to fully leverage their data and stay ahead in today’s data-driven world.

Choosing the Right Metadata Management Solution

According to DATAVERSITY, 80% of organizations now place a high priority on metadata management—and the Actian Data Intelligence Platform, is uniquely designed to meet this growing need. What sets the platform apart from other solutions is its innovative smart data inventory and discovery system, enabled by a data catalog, knowledge graph, enterprise data marketplace, self-service capabilities, and a vast array of native data source connectors that automatically gather and retrieve enterprise metadata.

Through advanced APIs and powerful scanners, the platform ensures a reliable, always-updated metadata repository that accelerates insights across the organization by making the right data assets fast and easy to find for any use case. This automated approach not only delivers consistent performance in metadata management, but also maps relationships between systems, applications, and reports—creating a context-rich landscape that offers real-time visibility into data assets and their transformations over time.

Both technical and business users can easily find and understand enterprise data assets, even if they don’t know what data they need when they start their search . Ultimately, the platform empowers data teams to build and maintain a robust repository of data assets that uses metadata to provide clarity around the provenance, context, and usage of enterprise data. By leveraging next-generation features, the Actian Data Intelligence Platform allows teams to spend less time searching for data and more time unlocking its value to drive smarter, data-informed business decisions.

Try the Award-Winning Platform With a Guided Tour

The Actian Data Intelligence Platform is a cloud-based solution that helps you easily discover, access, and share trusted data. With its powerful metadata management features, it simplifies data search, exploration, governance, and compliance, allowing both data and business teams to quickly access the data assets the need, which facilitates smarter decision making. The platform seamlessly connects to various data sources, including cloud, ERP, CRM, and relational systems, through built-in scanners and APIs.

By using knowledge graph technologies, the platform enhances data discovery and offers intelligent recommendations. It also ensures top-notch security with SOC 2 Type II and ISO 27001 compliance and is designed to work smoothly across hybrid and multi-cloud environments, making it scalable for any organization.

Take the self-guided tour or join a live demo.

About Actian Corporation

Data Management

Building a Metadata Management Culture: The Role of Actian

Phil Ostroff

April 2, 2025

The recent Gartner® Data and Analytics Conference in Orlando revealed a fascinating shift in enterprise priorities, including how they view metadata. While metadata management tools have evolved significantly, many attendees recognized a growing challenge: Most metadata management solutions appear strikingly similar in features and functionality.

As a result, the real differentiator is no longer just the technology itself but the tools’ ability to promote implementing and integrating metadata management into an organization’s culture, particularly in strengthening the role of data stewards.

What Gartner is Saying About Metadata Management and Data Stewards

At the conference, Gartner analysts emphasized that metadata management is no longer just about cataloging data—it’s about enabling organizations to extract real business value from their data assets. They highlighted the critical role of data stewards, who serve as the linchpin between metadata governance and operational execution.

Gartner stressed that organizations must go beyond tool adoption and focus on embedding metadata management into daily operations. This requires fostering a culture where data stewards are empowered with the right tools, automation, and governance frameworks to make metadata actionable rather than merely documented. The discussions clarified that metadata initiatives succeed when they align with business goals and integrate seamlessly with data-driven decision-making.

Why Metadata Management Culture Matters

Enterprises investing in metadata management tools often assume that purchasing software is the biggest hurdle. The challenge lies in operationalizing the tool, embedding it into daily workflows, aligning it with governance policies, and fostering a culture where data stewards become empowered leaders rather than passive users.

At the conference, discussions repeatedly circled back to this cultural transformation. Organizations that merely implement a metadata management solution without an adoption strategy often find themselves struggling with stagnant or underutilized metadata repositories. This underscores the need for an approach that prioritizes usability, collaboration, and governance.

How Actian Stands Apart

Among the many metadata management solutions available today, the one from the Actian Data Intelligence Platform distinguishes itself by providing a seamless, user-friendly experience tailored to organizations looking to build a sustainable metadata culture. While competitors like Collibra and Informatica offer robust feature sets, their complexity often acts as a barrier to adoption.

Here are five ways the Actian Data Intelligence Platform outshines traditional vendors to help organizations establish a thriving metadata management culture:

Intuitive User Experience: One of the primary complaints about metadata tools like the ones from some legacy vendors is their steep learning curve. Actian Data Intelligence Platform prioritizes ease of use with an intuitive interface, reducing friction for business users and accelerating adoption across data stewardship teams.
Automated Metadata Harvesting: Unlike legacy solutions that require extensive manual effort, the Actian Data Intelligence Platform provides automated metadata harvesting and lineage tracking, allowing data stewards to focus on governance and quality rather than spending excessive time on data discovery.
Collaboration-Centric Design: The success of a metadata initiative relies on engagement from business and IT users alike. Actian Data Intelligence Platform fosters collaboration by integrating directly with modern data ecosystems and providing contextual insights that facilitate communication between data stewards, analysts, and governance teams.
Agility and Scalability: Enterprises need metadata solutions that can scale with their evolving needs. Actian Data Intelligence Platform flexible architecture allows organizations to start small and expand their metadata initiatives as they mature, reducing the risk of stalled implementations due to over-engineered processes.
Lower Total Cost of Ownership (TCO): Compared to some legacy vendor offerings, the Actian Data Intelligence Platform offers a streamlined deployment model that minimizes overhead costs, ensuring organizations can maximize their return on investment without excessive licensing or implementation fees.

Empowering Data Stewards on their Metadata Journey

A well-integrated metadata management culture hinges on the role of data stewards. These professionals act as the bridge between raw data and actionable insights, ensuring metadata is well-documented, governed, and accessible across the organization.

With the Actian Data Intelligence Platform, and, in particular, its Studio functionality, data stewards gain access to intuitive tools that simplify their workflows rather than burdening them with administrative complexity. Features like automated suggestions, AI-driven data classification, and interactive data lineage mapping allow stewards to focus on enabling business users rather than getting lost in technical minutiae.

Furthermore, the Actian Data Intelligence Platform’s open integration framework ensures that organizations can align metadata efforts with broader data governance initiatives. This alignment is critical for cultivating a culture where metadata is treated as a strategic asset rather than an afterthought. Additionally, the platform’s data marketplace empowers data stewards by providing a centralized platform for and governing enterprise data assets efficiently.

The Future of Metadata Management

As enterprises recognize that metadata management is not just about tools but about fostering a metadata-driven culture, solutions like the Actian Data Intelligence Platform are poised to play a crucial role. By prioritizing usability, automation, collaboration, and cost efficiency, the Actian Data Intelligence Platform empowers organizations to break down silos, strengthen the role of data stewards, and ultimately drive more value from their data assets.

The conversation at Gartner’s conference made one thing clear: Metadata management success is no longer about who has the most features. It’s about which solution best enables organizations to establish a sustainable and effective metadata culture. And in that regard, the Actian Data Intelligence Platform stands out as a true enabler of enterprise-wide metadata transformation.

Find out more by taking a self-guided tour.

About Phil Ostroff

Phil Ostroff is Director of Competitive Intelligence at Actian, leveraging 30+ years of experience across automotive, healthcare, IT security, and more. Phil identifies market gaps to ensure Actian's data solutions meet real-world business demands, even in niche scenarios. He has led cross-industry initiatives that streamlined data strategies for diverse enterprises. Phil's Actian blog contributions offer insights into competitive trends, customer pain points, and product roadmaps. Check out his articles to stay informed on market dynamics.

HIPAA Data Governance: What You Need to Know

Who Needs to Follow HIPAA Guidelines?

What are HIPAA Violations?

What are the HIPAA Violation Penalties?

Civil Penalties

Criminal Penalties

Civil Lawsuits

Reputation Damage

How to Implement HIPAA Data Governance

1. Establish a Data Governance Framework

2. Conduct a Data Inventory

3. Implement Access Control Mechanisms

4. Establish Data Protection and Security Measures

5. Monitor and Audit Access to PHI

6. Ensure Proper Data Retention and Disposal

7. Conduct Regular Staff Training and Awareness

8. Develop a Breach Response Plan

9. Create Business Associate Agreements (BAAs)

10. Continuous Improvement and Compliance Monitoring

Partner With Actian for Data Discovery and Governance Needs

About Actian Corporation

Related Tags

Subscribe to the Actian Blog

Subscribe

Thank you for subscribing to the Actian Blog!

Ready to Get Started?

The Crucial Role of Technology in Ensuring BCBS 239 Compliance

The Problem: Integrating Data and Ensuring Accuracy

The Solution: Data Accessibility, Governance, and Trust

The Benefits: Having Confidence in Compliance

What it All Boils Down To

Actian for BCBS239

About Kasey Nolan

Related Tags

Subscribe to the Actian Blog

Subscribe

Thank you for subscribing to the Actian Blog!

Ready to Get Started?

How to Ensure GDPR Compliance Using Data Governance

1. Identify and Classify the Data

2. Minimize the Data

3. Establish Access Control and Security

4. Build Privacy in From the Beginning

5. Manage Data Subject Rights

6. Enforce Data Retention and Deletion Policies

7. Manage Vendors and Third Parties

8. Develop a Data Breach Response Plan

9. Document All Data Processing Activities

10. Conduct Data Protection Impact Assessments (DPIAs)

11. Provide GDPR Training

12. Appoint a Data Protection Officer (DPO)

13. Ensure Compliance With Data Transfers Outside the EU

14. Audit Processes and Continue to Improve

GDPR Compliance is Crucial to Data Governance Practices

Get Data Governance Assistance From Actian

About Actian Corporation

Related Tags

Subscribe to the Actian Blog

Subscribe

Thank you for subscribing to the Actian Blog!

Ready to Get Started?

A Guide to Data Quality Assurance

What is Data Quality Assurance (DQA)?

Key Elements of Data Quality

Importance of Data Quality Assurance

Improved Decision-Making

Operational Efficiency

Regulatory Compliance

Customer Trust

Enhanced Analytics and Reporting

Best Practices for Data Quality Assurance

Establish Clear Data Governance

Implement Data Validation Rules

Regular Data Audits

Use Data Profiling and Cleansing Tools

Implement Training and Awareness

Monitor Data Quality Continuously

Collaborate Across Departments

Ensure Data Accuracy With Actian’s Data Intelligence Platform

About Actian Corporation